Built for martial arts schools

RUN YOUR GYM.
NOT SPREADSHEETS.

ClubEasy handles scheduling, billing, belt tracking, member portals, and QR check-ins — so you can focus on the mats.

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14 days

free trial, no card needed

5 min

to set up your gym

All-in-one

scheduling, billing & belts

Everything you need

ONE PLATFORM.
ZERO ADMIN HEADACHES.

Smart scheduling

Build recurring weekly templates, generate a full week of classes in one click, and let members book from their phone.

Integrated billing

Stripe-powered membership plans, automated renewals, failed payment retries, and a self-service portal for members.

Belt & grading system

Track promotion criteria, skill assessments, and instructor approvals. AI readiness analysis tells you who's ready.

Member portal

Members get their own app — check in via QR, book classes, view belt progress, self-assess techniques, and manage billing.

Reports & retention

Revenue charts, attendance trends, at-risk member detection, and AI-generated personalised re-engagement messages.

QR self check-in

Display a QR code at your gym. Members scan it on arrival and check themselves in. No front desk required.

Seminars & events

Create seminars with guest instructors, set capacity and pricing, and track who's registered and who's paid.

Broadcast email & SMS

Send personalised email or SMS to any segment — active members, trials, past-due, or by belt. Supports {first_name} tokens.

Shop & merch store

Sell gi, rashguards, and gear directly through ClubEasy. Members buy from their portal, you fulfil from your dashboard.

Grow your gym

YOUR GYM,
ONLINE.

Built-in gym website

Build a public website for your gym in minutes — hero section, live class schedule, shop, and a prospect join form. No external tool needed. Everything is connected to your ClubEasy data automatically.

Public scheduleOnline shopJoin formCustom URL

Built-in leads pipeline

Every prospect who enquires or books a trial automatically lands in your leads board. Move them through new → trial → member, add notes, and track conversion — no separate CRM required.

Auto-captureTrial trackingConversion funnelNo CRM needed

Switching from another platform?

Import your members in one click from Gymdesk, Kicksite, or Mindbody. Your data moves — your members won't notice a thing.

Start migrating

Member portal

TRACK YOUR JOURNEY.
LOG YOUR TECHNIQUES.

Every member gets their own portal — a personal record of their training, from white belt to black belt.

Belt progress & history

See exactly where you are on the path to black belt. Track days at each rank, session counts, and the exact criteria standing between you and your next promotion.

Days in rankPromotion gatesBelt history

Technique library & heatmap

Browse 400+ BJJ techniques and see which ones you've been exposed to — colour-coded by how recently they were covered in your classes. Self-assess your knowledge on each one.

Exposure heatmapSelf-assessment400+ techniques

Attendance & training log

Your full training history in one place. Track classes attended, current streaks, and monthly session counts — motivation to keep showing up.

Class historyStreaksMonthly stats

Members who track their progress are more likely to stay

Clear goals, visible progress — the formula for retention

Built-in AI

YOUR GYM HAS A
BUILT-IN COACH.

Three AI tools that work silently in the background — surfacing insights you'd otherwise spend hours digging for.

Promotion advisor

Know exactly who's ready to grade — before grading day.

ClubEasy tracks days-in-rank, session count, skills assessments, competition history, and instructor sign-offs for every member, every day. The AI surfaces a ranked list of who meets your criteria — and flags the gaps for anyone who's close but not quite there.

Ranked readiness across your whole roster
Gap analysis per student (e.g. needs 4 more sessions)
One-click AI narrative for each promotion

Class planner

Walk in with a plan your class actually needs — not one you recycled.

The AI weights technique freshness (how long since each technique was last taught) against the knowledge gaps of the members attending. The result is a prioritised curriculum suggestion you can accept as-is or tweak — so every class moves the room forward.

Balances freshness (60%) vs member gaps (40%)
Pulls from your 400+ technique BJJ library
Generates warm-up, drilling, and sparring structure

Re-engagement

Win back quiet members before they cancel — with a message that sounds like you.

The churn dashboard flags members who've gone quiet. For each one, the AI drafts three personalised messages in different tones — warm check-in, motivational nudge, or direct offer — referencing their belt, attendance streak, and how close they are to their next promotion. One tap to send.

Detects at-risk members automatically
3 tone variants per message (warm / motivational / offer)
Personalised with belt, streak, and promotion proximity

AI features are exclusive to the Elite & Ultimate plans

Already on another plan?

Try Elite free for 14 days

Up and running fast

YOUR GYM LIVE IN MINUTES

01

Sign up and create your gym

Add your name, programs, and belt structure. Takes about 2 minutes.

02

Import or invite your members

Bulk import from Gymdesk, Kicksite, or Mindbody — or send invite links one by one.

03

Go live

Members access their portal, you get your dashboard. Billing and check-ins work from day one.

Simple pricing

NO SURPRISES.

14-day free trial. No credit card required.

READY TO SIMPLIFY
YOUR GYM?

Start your free 14-day trial today. No credit card required.

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